Privacy Policy
This Policy sets out our commitments to you, in compliance with and beyond the General Data Protection Regulation (known as the GDPR) and explains how we collect, store and use your personal information. We have not appointed a Data Protection Officer to oversee our compliance with data protection laws as we are not required to do so, but our proprietor has overall responsibility for data protection compliance within our organisation. If you have any questions about this Policy or what we do with your personal information, then please contact us for more details.
Fundamental Football Dorset processes personal data relating to parents, children, Coaches and others, and therefore Fundamental Football Dorset act as a data controller.
Our Website
We are committed to safeguarding the privacy of visitors to our Website. We are the data controller with respect to the personal data of visitors and users of this website. Your Data We may process your account data including your name, address, telephone number and email address and/or other information you supply to us. This account data may be processed for the purposes of operating our website, providing our services and ensuring the security of our website, maintaining back-ups of our databases and communicating with you. The legal basis for this processing is consent or our legitimate interests, namely the proper administration of our website and business or the performance of a contract between you and Fundamental Football Dorset, for example when you make a booking through this website or enter your data into a form. We may process information that you post for publication on our website or through our services. The publication data may be processed for the purposes of enabling such publication and administering our website and services.
We may process information contained in any communication that you send to us via email, contact forms or booking forms. The correspondence data may include the communication content and metadata associated with the communication. The correspondence data will only be processed for the purposes of communicating with you and record-keeping.
Right to Erasure (Right to be forgotten) You may instruct us to provide you with any personal information we hold about you. Each data subject shall have the right granted by the European legislator to obtain from the controller the erasure of personal data concerning him or her without undue delay, and the controller shall have the obligation to erase personal data without undue delay where one of the following grounds applies, as long as the processing is not necessary:
- The personal data is no longer necessary in relation to the purposes for which they were collected or otherwise processed.
- The data subject withdraws consent to which the processing is based according to point (a) of Article 6(1) of the GDPR, or point (a) of Article 9(2) of the GDPR, and where there is no other legal ground for the processing.
- The data subject objects to the processing pursuant to Article 21(1) of the GDPR and there are no overriding legitimate grounds for the processing, or the data subject objects to the processing pursuant to Article 21(2) of the GDPR.
- The personal data have been unlawfully processed.
- The personal data must be erased for compliance with a legal obligation in Union or Member State law to which the controller is subject.
- The personal data have been collected in relation to the offer of information society services referred to in Article 8(1) of the GDPR.
- If one of the aforementioned reasons applies, and a data subject wishes to request the erasure of personal data stored by us, he or she may, at any time, contact any employee of the controller.
Where the controller has made personal data public and is obliged pursuant to Article 17(1) to erase the personal data, the controller, taking account of available technology and the cost of implementation, shall take reasonable steps, including technical. measures, to inform other controllers processing the personal data that the data subject has requested erasure by such controllers of any links to, or copy or replication of, those personal data, as far as processing is not required.
You may instruct us to provide you with any personal information we hold about you.
When a request is made we will require:
- Appropriate evidence of your identity, this will be a photo identity (passport or driving license and a copy of a utility bill)
- We may withhold personal information that you request to the extent permitted by law.
- You may instruct us at any time not to process your personal information for marketing purposes.
It is our policy that you will either expressly agree in advance to our use of your personal information for marketing purposes, or we will provide you with an opportunity to opt out of the use of your personal information for marketing purposes.
Contact via Social Media
If you send us a private or direct message via social media the message will be stored by us for three months. It will not be shared with any other organisations.
Calling Us
When you call us, we collect Calling Line Identification (CLI) information. We do not record calls.
Emailing Us
Please be aware that you have a responsibility to ensure that any email you send is within the bounds of the law.
Using our services
We offer various services to individuals.
We have to hold the details of the people who have requested the service in order to provide it. However, we only use these details to provide the service the person has requested and for other closely related purposes. For example, we might use information about people who have requested a particular service and we may then carry out a survey to find out if they are happy with the level of service they received.
When people do subscribe to our services, they can cancel their subscription at any time and are given an easy way of doing this.
Our Coaches
Fundamental Football Dorset is the data controller for the information you provide during the recruitment process unless otherwise stated. If you have any queries about the process or how we handle your information, please contact us.
All of the information provided during the recruitment process will only be used for the purpose of progressing a Coach’s application, or to fulfil legal or regulatory requirements if necessary.
We will not share any of the information provided during the recruitment process with any third parties for marketing purposes or store any of your information outside of the European Economic Area. The information you provide will be held securely by us and/or our data processors whether the information is in electronic or physical format. Your rights Under the General Data Protection Regulations You can read more about these rights here – https://ico.org.uk/for-the-public/is-my-information-being-handled-correctly/
Access to personal information
We try to be as open as it can be in terms of giving people access to their personal information. Individuals can find out if we hold any personal information by making a ‘subject access request’. If we do hold information about you we will:
- give you a description of it;
- tell you why we are holding it;
- tell you who it could be disclosed to; and
- let you have a copy of the information in an intelligible form.
To make a request to us for any personal information we may hold, then requests should be made to fundamental_football@yahoo.com
If you agree, we will try to deal with your request informally, for example by providing you with the specific information you need over the telephone. If we do hold information about you, you can ask us to correct any mistakes by contacting us.
Disclosure of personal information
In many circumstances we will not disclose personal data without consent. However, when we investigate a complaint, for example, we will need to share personal information with the organisation or person concerned and with other relevant bodies.
Links to other websites
This privacy notice does not cover the links within this site linking to other websites (if applicable). Please read the privacy statements on the other websites you visit.
Changes to this privacy notice
We keep our privacy notice under regular review. This privacy notice was last updated on 1st September 2021.
How to contact us
If you want to request information about our privacy policy, you can email us on fundamental_football@yahoo.com
Data Protection Policy
Fundamental Football Dorset is committed to complying with data protection law and to respecting the privacy rights of individuals. Our Data Protection Policy applies to all of our Coaches, proprietor, volunteers and consultants.
The Data Protection Policy sets out our approach to data protection law and the principles that we will apply to our processing of personal data through any contact with us. The aim of the Policy is to ensure that we process personal data in accordance with the law and with the utmost care and respect.
Images
All the images contained within this website belong to Fundamental Football Dorset and may not be re-produced without specific written permission.
All children and adults that attend any Fundamental Football Dorset session or event may opt in or out of photographs being taken during events for use on this Website and Social Media. When registering, there is an option to say Yes or No. Any parent or carer must tell us immediately if they change their mind and their child should be excluded from such publicity.
